Coordinator, Institutional Grants
This position reports to the Senior Director, Workforce and Community Engagement.

Appointment Period:

Annual renewable 12-month appointment.

Responsibilities: The Coordinator of Institutional Grants keeps abreast of the College’s strategic priorities and researches grant opportunities that match those priorities; provides detailed summaries/project requirements/timelines and project team recommendations to supervisor for identified grant opportunities; works in close partnership with cross-functional teams to assist team leaders with project requirements and schedules, project/grant guideline interpretation, research, writing, budget creation, editing; implements grant tracking mechanisms and issues grant reports in conjunction with grant project directors and business office; submits and tracks grant applications to awarding entities on behalf of the College; trains and monitors implementation teams related to grant requirements and responsibilities upon grant award; creates and updates Grant guidance documents and procedures; and networks with other grant professionals across the state; and maintains relationships with funding agencies. Specific responsibilities include, but are not limited to, the following:

Specific Duties:
  1. Researches public and private funding opportunities and links these to strategic priorities and College needs. Plans and creates an annual grant agenda.
  2. For grant opportunities, summarizes requirements and documents required, recommends cross-functional grant-writing teams, creates project timelines.
  3. Works collaboratively with faculty, staff, administrators and outside partners, when appropriate, on all aspects of proposal preparation, including research, project design, writing, editing, budget preparation and completion of all forms required by the funding agency. Submits grant documents to appropriate funding agency on behalf of the President and tracks review process.
  4. For grants awarded, prepares training materials and trains implementation team regarding grant requirement guidelines, budget management procedures, and grant tracking/reporting.
  5. Develops relationships and acts as a liaison with federal, state, regional and local sources to obtain funding information and discuss projects, priorities and interests and changes to existing initiatives.
  6. Creates and updates grant guidelines, procedures, and policies.
  7. Prepares grant reports for varied audiences on a routine basis.
  8. Updates and organizes grant electronic files for ease in referencing grant work.
  9. Performs other duties as assigned.


Major Work Qualifications: Bachelor’s degree from an accredited college or university required. Experience working with state and federal agencies and foundations who provide community college funding opportunities preferred. Position requires strong interpersonal and organizational skills, the ability to find grant opportunities based on College priorities, organize grant-writing teams and monitor progress, network with peers, demonstrate a proven ability to handle multiple projects and meet deadlines. Individual must possess exceptional writing, editing, budgeting, analytical and research abilities. A minimum of three years of experience in grant writing and/or grant development in a team setting is required. Must be proficient in using word processing and spreadsheet software; and be committed to the two-year college mission.

Salary: Commensurate with education and experience; plus full benefits package.

Application: Submit materials electronically to the Office of Human Resources, Rhodes State College, at jobs@rhodesstate.edu. Review of applications will begin immediately and continue until the position is filled. Applicants must include a letter of interest outlining background and qualifications, unofficial transcripts, a resume and the names, email addresses and telephone numbers (work and home/cell) of at least three (3) professional references. References are contacted at the point when applicants advance through the interview process. Applicants who are invited to the interview process will be required to complete and submit a College employment application. Search will continue until the position is filled.

Posted: 3/19/2021


AN EQUAL OPPORTUNITY/ADA EMPLOYER, M/F, V/D